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VAGA PARA: Administrative Officer – Gaza

Há 𝗺𝗮𝗶𝘀𝗷𝗼𝗯𝘀 no youtube


Oxfam

Oxfam is recruiting an Administrative Officer (m/f), to be based in Gaza, Mozambique.

Description
Oxfam is a global movement of people working together to end the injustice of poverty
We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries
Oxfam Novib Mozambique is looking for an Administrative Officer
Job purpose: To ensure effective and efficient Program and Administrative Support to the Country Office Program Unit and give secretarial and administrative support to the (Country) Oxfam Management Team

Duties
Provide administrative support – 60%
Prepares, in the framework of the project cycle of Oxfam or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection)
Arranges and monitor the (administrative) processes of the programmes and externally funded projects, in line with Oxfam procedures and back donor requirements, to signal deviations within the different processes and remind the relevant staff members of this
Manages and coordinate program/project visitors schedules, coordinating with the reception and relevant program staff
Take minutes or actions of program/team meetings, circulates them on a timely manner
Arranges meetings/workshops/events as required and prepare suitable documentation and material
Liaises with the Office Manager for the acquisition and management of office consumables of the program/teams
Provides administrative support during recruitment process. This includes such tasks as planning of interviews with selected candidates, following up confirmation of attendance with candidates, preparing interview venues, administering forms, booking medical examinations for staff, etc.
Document generation & management – 30%
Manages key strategic documents, ensuring confidentiality is maintained as required
Maintain effective program filing, archiving and record keeping systems, both paper and electronic
Under the direction of the Program Manager or Coordinator, undertake information gathering to support programme delivery, capturing and compiling records of research and/ or studies carried out by Oxfam and/or partners
Deals with and draft responses to internal and external correspondence, on behalf of program staff as appropriate
Follows up on report schedules (internally and with partners)
Provides a central knowledge repository of Oxfam’s work in Mozambique
Write, process and file correspondence, reports and other materials, as the MIS requires
Program Information system support, advice and capacity building – 10%
Support the use of the SAP Program database, and provides training and support on the use of the system
Support capacity development and training activities for partners and program staff
Work with SAP on relevant data/information entering (contracts with partners, confirmation of funds from partners and other related SAP assignments)

Requisites
Degree in administration or relevant qualification
Experience in a similar position
Customer and results orientation
Knowledge of Oxfam in Mozambique’s programs and systems
Knowledge of the partnership approach
Knowledge of the rights of marginalized groups (women, older people, LGBT, PLWHA, the disabled, and children)
Fluent in Portuguese, a good command of English (writing and verbal)
Attention to detail
Ability to multitask
Organizational skills
Self organized
Computer end user skills
Interpersonal skills
Management information skills
Communication skills

Notes
Only shortlisted applicants will be contacted
We are committed to ensuring diversity and gender equality within our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colors, religions, cultures, abilities, etc. are eligible for this position
Oxfam aims to attract great talent that not only fits the job but also Oxfam’s high standard of values and principles, who shares and demonstrates Oxfam’s commitment to prevent and eradicate any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power or lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people, and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us

𝐏𝐄𝐒𝐐𝐔𝐈𝐒𝐀 𝐕𝐀𝐆𝐀𝐒👇 Há 𝗺𝗮𝗶𝘀𝗷𝗼𝗯𝘀 no youtube