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VAGA PARA: Head Of Sub-Office – Pemba

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International Organization Migration – IOM


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.


For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates;

Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:


Under the direct supervision of the Chief of Mission (CoM) and in close coordination with the Head of Programme and Operations and the Resources Management Officer, the successful candidate will be accountable for ensuring the overall effective management of IOM staff, assets and other resources and will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in the sub-office.

Core Functions / Responsibilities:
  1. Maintain overall organizational governance at the Sub-Office level and ensure the overall implementation of the strategic vision under the guidance and leadership of the CoM;
  2. Perform important tasks such as strategic planning, organizational communication dissemination of key IOM messaging. Ensures the overall adherence to finance and procurement procedures and processes and takes responsibility for the overall running of the sub-office, reporting to CoM regularly;
  3. Develop and maintain close liaison with local authorities (including INGC), and assistance actors (including NGO’s and UN Agencies), representing IOM as the UN Migration Agency at these meetings and ensuring IOM’s mandate is represented;
  4. In coordination with the Head of Programmes and Operations, represent the Organization and participates in coordination meetings at the Pemba Sub-Office level, vis-a-vis the Government and partners (such as Area Security Management Team (ASMT) and Humanitarian Country Team (HCT), among others), as needed;
  5. In coordination with the Head of Programme and Operations, identify and develop projects and activities of interest for IOM in coordination with the CoM and in cooperation with government partners and communities;
  6. Reports regularly to the CoM, and prepares and submits reports to the CoM covering office operations, programme implementation, and progress programmes;
  7. Provide the CoM an objective overview of the performance of the programmes and highlights any factors that may be leading to underperformance and prepares proposals for appropriate action;
  8. Supervise the administrative functions including but not limited to:
  9. a. Ensuring that IOM Administration rules and regulations are implemented and followed;
  10. b. Tracking and supervising the financial expenditure per project code in close coordination with the RMO to ensure healthy financial accountability;
  11. c. Maintaining records in coordination with the Resource Management Unit, ensuring compliance with the organizations policies and procedures and in accordance with programme standards;
  12. d. Ensuring proper management of the office and maintenance of the IOM properties, infrastructures and assets;
  13. e. Ensuring an updated inventory of assets, in coordination with relevant departments;
  14. f. Supervising the procurement and logistics services; including contracts with suppliers of goods and services in accordance to IOM’s rules and regulations.
  15. Ensure the security of IOM staff and IOM properties in close coordination with IOM security officers and United Nations Department for Safety and Security (UNDSS), complying with travel security processes, procedures and reporting obligations as a part of the UN system;
  16. Analyses operational and administrative activities and prepares recommendations with a view to increasing their effectiveness and streamlining procedures;
  17. Oversees local recruitment and provides training to staff in accordance with area needs and programme requirements, in coordination at with the overall direction of the CoM and the relevant Units in Maputo;
  18. Perform such other duties as may be assigned by the CoM.

Required Qualifications and Experience:
Education
  • Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience
  • Experience
  • Experience in project/offices management in emergency environments;
  • Previous experiences with IOM and with UN specialized agencies is an advantage;
  • Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
  • Experience with project implementation, scheduling and deployment of resources.

Skills
  • Strong management capability and experience, especially in the field of humanitarian assistance;
  • Strong leadership skills;
  • Familiarity with financial and business administration;
  • Excellent communication and negotiation skills;
  • Good computer literacy;
  • Ability to work under pressure and with minimum supervision.

Languages
  • IOM’s official languages are English, French, and Spanish.
  • For this position, fluency in English is required (oral and written). Working knowledge of Portuguese, French and/or Spanish is an advantage.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results;
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes;
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential;
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential;
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.


Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

Expiration date:
June 16, 2020

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