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VAGA PARA: Diretor de Finanças (m / f) - Maputo

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Finance Officer (m/f)

The MENTOR Initiative is recruiting a Finance Officer (m/f), to be based in Maputo, Mozambique.
Description
  • The MENTOR Initiative is a “not for profit”, charitable, non-governmental organization devoted to reducing death and suffering from malaria in humanitarian crises. The MENTOR Initiative is currently providing ongoing emergency support to the most vulnerable communities in Liberia, Angola, Kenya, the Central African Republic, Southern Chad, Mozambique, South Sudan and Syria and Iraq
  • The Finance Officer assists the MENTOR country team in achieving programme objectives in a timely manner and strategically develops its support in response to identified needs on the ground. He/She works closely with the Head of Mission, the Operational Support Coordinator and the Prevention Coordinator in providing administrative and financial support as per logical frameworks and/or in accordance with the programme grant/award specifications.
Duties
Administrative and human resources tasks
  • Administrative management:
  • Filing and organizing all MENTOR's non-financial documents keep them up to date
  • Filing letters and administrative documents in hard and softcopy
  • Human resources management:
  • Maintain HR files for each national staff (employment contract, disciplinary procedures, leave requests & records, employee insurance)
  • Ensure that staff respect the date of submission of all required administrative documents and report any irregularities to the OSC
  • Plan and record the leave for the national staff
  • Prepare the monthly payroll for national staff, ensure accurate and on-time payment of monthly salaries for MENTOR staff
  • Ensure accurate payment of INNS and IRPS for all national MENTOR staff
  • Ensure that all national MENTOR staff is insured
  • Support the Prevention in payments of daily campaign workers
Financial tasks
  • Report to the Operational Support Coordinator any irregularities in the presentation of the procurement documents
  • Under the supervision of the OSC, ensure availability of funds in the cash register for day-to-day purchases
  • Under the supervision of the OAF, ensure the cash outflows and receipts and other
  • Payments to be made in accordance with the financial procedures MENTOR
  • Ensure that requests for advances are in accordance with the procurement process document and that there is a final reconciliation between advances and liquidations
  • Maintain the accounts of the project bases cash office
  • Enter the relative data in the SAGA/Excel Spreadsheet accounting on daily basis
  • Execute weekly cash counts with the OSC and CD
  • Ensure that all advances are liquidated before the end of the month and report any irregularity to the OSC
  • Closing the accounts each month and sending all the necessary documents to the OSC (entries, payroll, cash counts...)
  • Make an initial verification that all the accounting and support documents from all the bases of the mission are well filled out and that the MENTOR procedures are respected by all the team members, report to the OSC any irregularities
  • With the help of the finance coordinator, maintain the data relating to the base budget (monthly budget, calculation of budget line balances) in collaboration with the OSC
  • In collaboration with OSC, plan future expenses for the current month, and project the expenses of the database for the coming month
  • Other:
  • From time to time and as requested work with MENTOR Initiative at organizational level to share best practice across the organization
  • Any other duties as may be assigned by the CD and agreed with the Director
Notes
  • Only shortlisted applicants will be contacted
  • As The MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may occasionally be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. Includes the possibility of transfer to another similar post across MENTOR country programmes within the period of this contract agreement
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
2. Application
VALIDADE: 31.08.2020
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